Bus Charter Agreement

Thank you for selecting B & W Charters for your upcoming trip. We are committed to providing you with the very best service possible, and are sure that you will be pleased with the quality of our equipment and drivers. Please sign this agreement and enclose payment as noted above. If paying deposit 10% of the total cost or $100 per coach, whichever is greater, is due within 7 days after confirmation. Keep one signed copy for your files and return one copy with your payment. Itinerary must be sent with deposit final price is determined by the actual final written itinerary and an energy surcharge if needed.

If paying by check, please write the charter number on your check. If paying by credit card there is a 3% service charge. Final payment is due at least 30 days before departure. Payments made within 14 days prior to departure must be cash, cashiers check, money order, wire transfer or credit card. Charter is subject to cancellation without notice if payments are not received by due dates. Cancellation fees will be charged for charters canceled less than thirty (30) days before departure at a rate of $100 per coach per charter day. Any charters cancelled at the pick up or anytime after the scheduled dispatch time will result in additional fees equal to the amount of time or miles operated. Additional use of the coach beyond the miles or hours stated in the charter order may result in additional charges and will require a signature from the group leader.

All coaches are equipped with DVD players and color monitors B & W Charters does not provide movies for viewing you must bring your own. Smoking is prohibited on all coaches. Passengers are held responsible for any damage to the coach and will be charged accordingly. Absolutely no passengers under the age of 21 are permitted to consume alcoholic beverages while on the motor coach. Drivers are instructed to contact local authorities in the event that underage consumption is occurring. Passengers over 21 are permitted to have alcohol on the coach in cans or plastic containers. No glass cups, glass bottle,  jello shots, or kegs. There is a $200 refundable deposit for customers wishing to have alcohol coach. Refunds are given at the discretion of management.

Drivers are instructed not have the bus idle unless necessary. B & W charters reserves the right to lease equipment from other companies in order to fulfill this agreement. B & W Charters cannot guarantee the assignment of requested drivers or vehicles, and will not be held liable for loss of time due to inclement weather.